Details of the 5% Side Letter Agreement for BU 16

The side letter will be in effect from July 1, 2012 through June 30, 2013 only.

Each full-time employee’s monthly pay shall be reduced by 4.62% during that time.  Part-time employees’ pay reduction will be pro-rated to be consistent with their time base.

Compensation for purposes of retirement, death, and disability benefits will not be affected by this reduction. Likewise, service calculation for purposes of retirement shall be based on the amount of service that would have been credited before the implementation of this 2012 Personal Leave Program.

Each full time employee will be credited with eight (8) hours of Personal Leave Program time (PLP 2012) on the first day of each pay period beginning July 2012 and continuing for twelve (12) consecutive pay periods afterward.

PLP  2012 must be used in the month in which it is earned.  PLP 2012 shall be requested and used by the employee in the same manner as vacation or annual leave.  If the employee has not submitted a PLP 2012 leave request by the 20th of the month in which PLP 2012 is accrued, the time shall be scheduled by his/her supervisor. When this is not operationally feasible, PLP 2012 shall be used before any other leave except sick leave.  The terms of this PLP 2012 will be subject to the terms described in Article 9.22 (Personal Leave Program 2010) in the UAPD Bargaining Unit 16 MOU.

Employees currently enrolled in the Voluntary Personal Leave Program (VPLP) will have the ability to opt out of VPLP during the month of July 2012.

In exchange for the UAPD’s agreement to the terms above, the State agrees to defer the 0.5% prefunding contribution of BU 16 employees to the Post-Retirement Health Benefits for one year, from July 1, 2012 to July 1, 2013.

In addition, the State agrees to create a Contracting Out Committee (CoCo) consisting of four UAPD representatives and four senior level representatives from the State. The CoCo shall meet at least bimonthly in order to:

  • Make recommendations in a timely manner regarding which contracts may be cancelled or reduced by the State.
  • Monitor and ensure that the departments involved with BU16 hiring and contracting out follow the requirements outlined in Article 20 of the UAPD MOU.
  • Explore objectives including, but not limited to: establishing an in-house registry of BU-16 employees who would enjoy priority over outside contractors in performing additional work; creating term limits for individuals and entities contracting with the state; streamlining the civil service hiring process; reducing contractor reimbursement to encourage their transition to vacant civil service positions; and redirecting state salary savings towards improving the recruitment and retention of civil service employees.